An AI receptionist that answers
every call, day or night.
For businesses that miss calls while they are with a customer, on a job or closed. The AI answers on your number, handles the routine questions, takes the details and books the appointment, and puts a person on the line when the call needs one.
Missed calls are missed customers.
A caller who reaches voicemail usually rings the next business on the list. That happens most when you are busiest: with a client, on a site visit, at lunch, or after hours. Hiring someone to cover every hour is expensive, and an answering service that only takes messages still leaves you calling back hours later.
Most of those calls are routine: opening hours, prices, whether you cover an area, booking or moving an appointment. An AI receptionist handles those on the spot and gets the rest to your team with the details already written down.
What the ai receptionist handles.
Answers on your number
Picks up when you cannot, after a set number of rings, after hours, or for every call. You decide.
Handles routine questions
Hours, services, service areas, starting prices and policies, answered only from information you approve.
Captures the lead
Name, number, what they need and how urgent it is, saved to your CRM or sent to you by text, email or Telegram.
Books or requests appointments
Offers real open slots from your calendar, or collects a preferred time for your team to confirm.
Routes and transfers
Sends urgent calls, existing customers or specific requests to the right person, with a warm transfer where your phone system allows it.
Hands off to a human
Complaints, unusual requests or anything it is unsure about go to a person. It never pretends to know.
How it fits into your business.
Your number forwards to the AI
You keep your existing number. Calls forward to the AI line on your rules, or we set up a new number if you prefer.
It talks from your approved script
We write the knowledge base and limits together: what it may say, what it must never say, and when to transfer.
Every call becomes a record
A transcript, a short summary and the caller's details land in your CRM or inbox, so nothing depends on memory.
We review and tune
In the first weeks we read real call summaries and fix answers that were unclear or wrong.
Example: a dental clinic after 6 p.m.
An illustration of the flow, not a client case study.
- 01A caller asks whether the clinic sees emergency patients and how much a check-up costs.
- 02The AI gives the approved check-up starting price and explains the emergency policy.
- 03It offers the next two open slots from the clinic's calendar; the caller picks one.
- 04The booking, the caller's number and a one-line summary go into the clinic's system, and the front desk gets a text.
- 05The caller mentions severe swelling, so the AI follows the clinic's rule and gives the out-of-hours emergency number instead of waiting for morning.
Who it is for.
- Clinics, salons, spas and other appointment-based businesses
- Home service and trade businesses that miss calls while on jobs
- Law, accounting and other professional offices with routine intake questions
- Real estate teams and agencies that need every enquiry captured
- Any business getting enough calls that missed ones cost real money
Who it is not for.
- Businesses that get only a handful of calls a week: a simple voicemail-to-text setup is cheaper
- Calls that need clinical, legal or financial advice: the AI books and routes, it does not advise
- Outbound cold calling: we only build systems that answer inbound calls
Connects to what you already use.
- Your existing phone number (call forwarding)
- Twilio and similar phone providers
- Google Calendar, Calendly, Cal.com
- GoHighLevel, HubSpot, Zoho and other CRMs
- SMS, email, Slack or Telegram alerts
- Voice AI platforms such as Retell, Vapi or GoHighLevel Voice AI
Starting points, in USD.
Final pricing depends on your call or lead volume and integrations. We confirm it in writing before any work starts.
Setup
One phone line, your knowledge base, call summaries to email or CRM, appointment requests
Advanced setup
Live calendar booking, routing rules, warm transfers, several locations or services
Monthly
Depends on call volume and integrations; includes reviews and tuning
Call minutes and phone-number charges from the voice and telephony providers are billed at cost on top of these fees. We estimate them from your call volume before you commit.
How we set it up.
Free call audit
We look at how calls are handled now, what callers usually ask, and which calls must always reach a person.
Script and rules
We draft the knowledge base, greeting, transfer rules and limits with you. You approve every answer.
Build and test
We connect your number, calendar and CRM, then run test calls covering normal, awkward and urgent cases.
Go live and tune
We switch on forwarding, read the first weeks of call summaries, and adjust anything that sounded wrong.
What to know before you start.
- It can mishear names, numbers or strong accents, so it reads important details back and every call is transcribed for checking.
- It answers only from the information you approve; questions outside that get a transfer or a callback, not a guess.
- Callers are told they are speaking with an AI assistant. We do not disguise it as a person.
- Call recording and consent rules differ by country and US state; we set the greeting to fit where you operate.
See What Your AI Receptionist Could Handle.
Free and without obligation. We reply within 2 business days with what we would set up and a starting price.
QUESTIONS ABOUT
AI RECEPTIONISTS.
What businesses usually ask before setting up an ai receptionist.